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Kick The Email Habit

Featured Weekly Interview

Wednesday, January 26, 2005
Wow, hello Internet Marketers! I did forget to post this week's interview didn't I? Well, Cathy and I are in the process of putting together a series of classes to teach the A to Z on how to publish here on Quikonnex. PLUS I'm a partner in classes on preventative pet care, AND I'm teaching the class you've seen posted here "Holistic Care for the Whole Woman". So, I apologize for not having the weekly interview. It may be changing to a weekly industry profile. We'll see how many step to the plate to do the work for this.

My friend and creator of the flower essence blend, Receiving Kindness (exclusive to my business Aspenbloom) is our guest this week. Nancy is quite an accomplished business woman who came from a successful corporate America job to start a successful business. Enjoy!

KB: Hello Nancy! To set the stage for this interview, would you please tell us a bit about yourself?

NB: First of all, I could say a lot of things about myself, but what might be important for others to know is that I am someone who has been through a lot in life, and emerged stronger -- more caring, thoughtful, and resourceful.

As a person committed to service, I find ways to use who I am and what I do that will help people and their pets. My work is an important part of my life, and I love it. I love making things better.

KB: Yes you do and I can attest to that personally! Okay, give us your elevator speech, or 30-second spiel, about what you do, about your businesses.

NB: I help people do what they came here to do better, faster, and with more “heart and soul.”

As a flower essence therapist, I specialize in creating custom-blended formulas to help you and your pets re-balance your electrical systems. If you don’t have a balanced electrical system, you are not being everything you can be. So I help you reconnect!

As a coach, I help you fulfill your contracts with yourself and with Life. Deep down, we all know why we’re here, and what we came here to do. I coach you to fulfill that -- more joyfully, and with passion.

KB: What a great way to earn a living Nancy -helping others open up to the fullness of life! How long have you been in business for yourself?

NB: My first business was formed in 1996 as a sole proprietorship, and then I incorporated Bright Wings in 1997 as a holistic products and services company.

KB: Good idea to incorporate and one of my next steps. Why or what was the determining factor for you in starting your own business?

NB: I became suddenly and seriously ill and was forced to leave a fast-paced, high-paying job that I did well but hated. In retrospect, I believe this was God's way of nudging me onto my true path at last -- I wasn't taking any action about not liking what I was doing, and wanting to find something I love.

So, while I was recovering from my illness, I considered why I am here, and what I am good at doing, and one thing led to another. I returned to school, and became certified as a Bach Flower Essence Therapist, and entered CoachU to become trained as a Life Coach.

And things have really taken off from there! The year after I graduated from CoachU, I was featured in O, the Oprah magazine!

KB: WOW, that is just so great Nancy! Sounds like you're in the right business for you.
What, in your experience, has been the greatest benefit in running and owning your own business? What do you like best about your business?

NB: It's the great people I get to work with! I work with some of the most awesome people on the planet -- people who care deeply and who are doing amazing things in the world.

Another benefit is that I control how I use my time. I can structure my life pretty much any way I want, and it really works for me. The independence is priceless.

One thing most people don’t understand when they work for someone else as an employee (I sure didn’t!) is that all the energy you give out on your job does not go for you or to you, it goes to someone else. Maybe in the short term this doesn’t matter -- but long range, all that energy going out without an equal return will catch up with you! It creates a kind of imbalance, and I think we are seeing the effects of this in how many problems there are in the world right now.

A lot of problems could be easily solved if there were truly an equal exchange for value given and received. There isn’t, and that is one thing we ALL can work to change!

But the easiest way to begin changing is to leave “the system” and start something new, that works the way YOU want it to work, aligned with who YOU are, and what you came here to do. Set the tone, play the music, and dance your OWN way, your own style, with partners and clients who see the same possibilities and are inspired by them, who want to be part of it.

KB: Oh you are so right AND to do what you love and are passionate about. If you don't do that, it can be worse than a job as I found out. Doing what you love makes all the difference.
Running a business takes a certain "mindset" so tell us what is the most difficult or challenging part of having and running your own business?

NB: First of all, when I was working for other people, I didn't understand how entrepreneurial I was. I kept thinking of new projects or ways to make money, and being so frustrated because they didn't care about that -- they just wanted me to do what they hired me to do (imagine that!)

So there is a certain freedom of expression and creativity that I can now explore to my heart's content -- and with that comes total responsibility.

I have to do all the parts that are needed, to make it work. I can't just dream up ideas, I have to do the hard work too -- make the phone calls, keep records, pay the bills, follow up leads, etc.

As my business grows and thrives, I can hire people (like VA's) to handle those tasks that I either don't like doing or don't do well -- and keep my time and energy focused on activities where I shine. That's my ultimate goal -- but right now, my challenge is to shine despite the fact that more time than I like is being used for tasks I would rather not be doing, but MUST be done because I am the owner and responsible for it all and for the success.

That's both the good news and the bad news!

KB: Gosh Nancy, we're on the exact same page here - but I'd rather have the responsibilty with the freedom of expression as I know you would too. A VA is on my goal list for 2005!
Who is your primary target audience?
NB: Well, first of all, my company currently has three areas of business activity, and there are different target audiences for each of them. I’ll take them one at a time.

a) Holistic Products. The main item in this category is Blue Eagle Invocation Liquid Smudge, which is a Native American aromatherapy product that clears the air naturally, dispels negativity, and uplifts the spirit. It was originally created for healers, who are not allowed to burn their sacred herbs in a modern healing setting (hospitals and clinics) -- but we have learned that it works for anyone who wishes a safe, fast, simple way to clear the air.

So our target audiences with this product are:

* health food and New Age stores and bookstores
* yoga centers and practitioners
* bodyworkers, therapists and healers
* travelers and office workers
* gift basket businesses seeking unusual products to offer clients

b) Flower Essences. This area of my business is both service and product-oriented. We serve people who want to have more balanced, fulfilling lives. My ideal clients are:

* health and wellness conscious, interested in improving their lives (LOHAS market -- lifestyles of Health and Sustainability)
* women and men between the ages of 25-70
* teenage youth (some of my most satisfied clients are former 17-year-old boys who were the world’s worst skeptics until their Moms had them try it!)
* pet owners who want to support their pets’ comfort and wellness

c) Coaching. Within this area of my business, I have two channels to serve clients:

*** The DayToppers Program (
www.daytoppers.com), a proven system for busy active people to stay on track with your visions, plans and projects -- Give us 15 minutes a day, and we’ll give you success!

Ideal clients ===>

* work at home Moms and home-based business owners
* solopreneurs
* internet marketers
* VAs
* students and graduate students
* fitness wannabe’s


***My private coaching practice (
www.indigocoach.net), serving:

* Indigo children, teens, adults and their families
* Cultural Creatives

KB: What do all ties in very nicely while at the same time being diverse.
Can you share with our readers what you are currently doing to promote your business? How do you integrate your online promotions with your offline promotions?

Currently I have 4 tracks to promote my businesses:

a) interactive assessments that people can take to see if they qualify as my ideal clients (web based)
b) online and offline directories (this is my #2 successful path)
c) referrals and joint venture partnerships (this is #3)
d) newsletters and ezines

One of the additional tracks I am developing is to write and publish articles. I’m good at this, and just haven’t had enough time to devote. I’m changing that this year!

After that, I will also use seasonal promotions and media releases.

KB: Boy, you sure do understand your platform and how to implement it!
Is your business primarily online or offline or both?

NB: I would say that my business is primarily offline since so much of it is service-oriented, but I do have a fair investment in online resources including websites. Articles and directories drive traffic, as well as media releases.
This year I will be ramping up my web presence and automating more of my operations.

For many people in my line of work, speaking works well. But I don’t enjoy travel the way I used to when I was younger, and my target markets really are global, so it makes more sense to reach them in virtual ways; I can leverage my time and energy better virtually.

Also, there are so many avenues for expression now through emerging technologies that offer opportunities that were not possible even six months ago -- I think we are going to see tremendous changes in how we market in the future.

But I will leave that discussion to the “real” marketers! This is just an observation I have as a business owner.

KB: Oh but a very astute observation Nancy! What is your best source of customers, prospects, and/or clients?

NB: Word of mouth from other satisfied clients. I have one former client who is a literal “referral machine” -- she regularly sends me people who, when they call me, have their checkbook or credit card in their hands and their calendar poised, ready to begin! (This is what doing GREAT work will do for you, in my opinion. . . )

KB: You're right -it says a LOT about you as a person and your work.
Since we are having this interview on the IVWCC, we know you are a member of this organization but are you a member of any other professional organizations?

Well first of all I am a member of several coaching organizations:

ICF (International Federation of Coaches) which is still THE professional organization for coaches

IAC (International Association of Coaches) where I am working to become certified at the coaching proficiencies (having already passed their tough written exam on the first try)

I am also a founding member of Coachville.com and the SOC (formerly the Graduate School of Coaching) as well as 24/7 Coaching and Life Coaching Studios.

I belong to (and remain active in) these professional organizations because they keep me fresh and in the loop with state-of-the art thinking and practices. I don’t want to just “be a coach” I want to be a GREAT coach! And my professional organizations help me do that, keep me learning and growing as a person and a coach. I love that.

I am also a member of the Flower Essence Society, which is “the” organization for flower essence practitioners and research. There, I can participate in research trials, test new essences, partner with other practitioners, and learn new techniques and essences that will help my clients lead happier, more healthy lives.
Although there are not “memberships” available, I am in regular contact with all the major flower essence sources in North America and elsewhere, and with the founders who created them. I know how they work, how the essences are made, and what new things are coming out. I have personal relationships with all of them, and feel that these are my community -- even though, as I say, there are no “memberships” -- it’s more like family. And incredibly valuable!

Now, I do want to say that I have found immense practical value in being a member of IVWCC. I really appreciate the quality and mindset of the other members -- and have found here *exactly* the kind of support and virtual help I have been craving for a really really long time. So I am a very satisfied and happy member!

It is also wonderful to “hang out” with other business women (and a few supportive guys) who really understand what it means to manage both a business and a home and family, who are either a few steps ahead or behind me in key areas -- so there are many things we share in common. I truly appreciate this, as well as the insightful questions Jerrilynn asks us during our events, that get us really digging deeper into what we all are up to, and how we can make it better for ourselves and each other.

We are really beginning to build a strong community here, through our connections and relationships, and I do not know of anything better than that in the world. This is the way we weave a new world, and that is one reason I am here and why this organization is so meaningful to me. Thank you all for contributing to this!

KB: Well said Nancy! I feel the same way because really it is relationships and community that matters.
Online networking groups are rising in number so are you a member of any online networking groups?

NB: Yes I am a member of Ryze, LinkedIn, Tribe.net, and several others. Also, I am a member of about 12-15 online forums, some with business foci and others more personal.

KB: Wow, I'm a member of those same networks although I'll admit I am mostly active on Ryze -that is a lot of forums you are on though Nancy, another WOW!
On average, how often do you visit those networks? Do you post messages there regularly, or are you more of an information seeker and lurker?

NB: On average, I visit about once a week, depending on how busy I am. I tend to be more of a lurker but I know this is NOT the way to network effectively and I am working to change some of my habits and schedule to allow more interaction with all my networks and forums. I would like to increase my participation this year by 2-3 more hours per week.

KB: That's a great goal and doable in bite sizes.
Moving onto a very vital subject in online business, on average, how many email messages do you receive every day?

NB: Usually between 350-700 daily.

KB: That is a LOT of email!
About how many of those emails are actually email you either requested, from clients, or pertinent information?

NB: 98% of them! I have great s^pam filters.
And good systems to quickly sort the mail and assign priorities for dealing with the contents.

Clients and hot new leads get top priority.
Second tier is warm leads and requests for information.
Third tier is newsletters and ezines (they get archived into their own boxes for later downloading or reading.)
Personal email gets attended depending on the urgency (family and friends are in this category as well as just about everything else.)
Any s^pam that gets through the filters goes immediately into the trash.

KB: Okay, I think I could l take some lessons from you in prioritizing. Spam isn't much of a problem for me either since I have good spam filters.
What is your number one complaint, if any, about email? and how do you think it could be resolved?

NB: People forwarding the entire contents of long documents or posts when all they needed was the header or a sentence or two.

Solve it? Everyone take 2 seconds before hitting “send” to delete everything not needed to communicate.


KB: Good advice Nancy and a lesson in email etiquette. Do you publish a newsletter/ezine?

NB: Yes, I do.

"Intuitive Empowerment Insights is a monthly newsletter filled with fresh, original insights about life, work, and play, for people who want more than the obvious. Our readers tell us it's the most inspiring newsletter they get. Try it out! You can discontinue at any time; instructions for how to do so are in every issue. We never distribute our mailing lists to anyone, ever. We value your privacy and protect it every way we know how.

Our new "Top-of-the-Day" ezine brings you a daily motivational quote and brief message weekdays, Monday-Friday. It's short (one page only) and packs a punch, to get you thinking and moving toward your goals. This is where to find the latest news and updates about cool new things happening at the DayToppers Program (
www.daytoppers.com ). There will be con.tests and pri.zes throughout the year for Top of the Day readers only!

Both of the above newsletters are handled professionally by the really great services at
www.webvalence.com . The people there are very responsive to my needs, really understand all the technology involved including the latest CAN-Sp@am laws and what that means for me, the publisher. They are always there to answer my questions and help me solve anything that comes up. I recommend them enthusiastically for anyone who wants a hassle-free way to get a newsletter launched.

This year, though, I will be making some big changes in delivery and format, particularly for the Insights newsletter. I’m working with Jessica Albon at the Newsletter Spa to sort this out, and will also be checking out the Quikonnex, audiozine, blog and RSS technologies.

In addition to the newsletters I already publish (Insights has been around since 1999 and Top of the Day since 2002) I will be launching a couple of new ‘zines this year, probably using some of the new technologies I will be learning. I already have a list of nearly 100 double-opted in readers waiting for one of them!

Oh. I almost forgot! If you’d like to try my newsletters, here is the link to join:

http://www.daytoppers.com/newsletter.asp

KB: Nancy, you have some very definitive plans here and they sound great. I'll be happy to help you understand Quikonnex better! We'll be announcing how for that soon. Your newsletters sound excellent. I think I'm going to check them out for sure. Move them to an RSS feed and they can be read in a flash through a reader. Okay, there I go again - preaching on RSS, LOL!
How about generating new subscribers? How do you do that or is that even a consideration in your type of newsletter?

NB: I have tried one of the co-registration services, and that has gained me a trickle of new subscribers, but what works best for me so far is that when readers like something they read, they forward it on to others who subscribe. It’s very viral.

Another thing that works well is to include a subscription link in all my signature blocks in all my email. It’s something I forget sometimes, but it is really effective.

Laziness is my enemy when it comes to increasing subscribers. And I do want more -- I just haven’t made it a top priority. It’s sort of on a B list of things to do (right or wrong, that’s just how it is so far. . . )

KB: Well that's why RSS is great - you don't have to do the "push" for subscribers - the search engines do the "pull" for you. All you have to do is publish - very cool!
Do you subscribe to any newsletters?

NB: I subscribe to probably a hundred newsletters, in just about every format there is. I don’t get to read them all, certainly not all at once, but I take time out every week to get caught up. I think of reading the newsletters as part of my continuing education time.

And there are always topics and articles I can pass on to clients and colleagues, which is a great networking activity that keeps me “top of mind” and increases my value -- although that’s not why I do it. I simply think of someone as I read, and forward what I believe they will find interesting or useful. I just mention that it serves another purpose, so that others can think about why it might be a good idea to be generous with your altruism and to think about what others need as you go about your daily rounds.

One of the comments and consistent feedback I get from all my clients is my generosity, and how much they appreciate me thinking about them and sending along things I know they will like or a useful tip or connection. So I know it is a value to do it, and it’s actually fun and easy for me.

KB: You are a generous person Nancy and it shines forth in all that you do. In fact, that could be the very reason you are getting back so much. The more you give from your heart, the more you receive whether you want it or not, LOL. You just can't outgive God!
So you are familiar with RSS then?

NB: Only as a concept! But I plan to learn and incorporate it myself this year.

KB: Well, from what I've learned of and from you so far, I don't doubt you'll be proficient in it before long.
NB: Until I learn more about how to use it, I will wait to see how it fits into my goals and plans. One of the ways I believe it will help me is that it sounds like it is an easy way to increase web traffic, so I want to explore it for that reason among others.

KB: Speaking from where I sit - running several RSS channels, I can tell you that it IS an easy way to increase traffic. However, it is not a magic wand, you've got to work by inputting information, but if you're doing that already with a full newsletter, then that isn't a factor since it's something you do already.
There are so many ways to promote ourselves online and off, and one of the most touted and apparently great ways to do so online is to write articles. Do you write articles for use on the internet?
NB: Yes I do although I haven’t had time in the last year or so to do as much as I like. Ideally I would be writing at least 2-3 hours a day, and creating databanks full of articles that I can publish and send all over the ‘net. This year I will be writing more, and submitting more widely.

Typical subjects are:

* business and productivity tips
* personal growth and development
* overcoming obstacles
* motivation and inspiration (non-religious)
* consciousness and human potential
* complementary and alternative medicine
* flower essences and their uses

KB: You really have some great goals Nancy. I would like more time to just write articles myself. I write a lot of different little tidbits on my channels, but not full out writing like you said.
You mentioned that you've done press releases?

NB: Yes and I have been pretty happy with the results. I plan to do much more this year.

KB: Okay, anyone reading this interview - this woman is a dynamo!
What is the most creative thing you have done to attract customers?

NB: Offered a national, online contest with prizes for winners selected randomly. It was fun and an *immense* amount of work. I would probably not attempt this again unless I had a VA in place to administer it!

KB: Then it was apparently successful! You do need a VA don't you Nancy!
If there was one thing you wish you had (other than time!) to help you grow your business, what would it be?

NB: An R&D team to help me plan and implement an immense project that’s on the drawing boards. I need specialists in the following areas:

* successful entrepreneurs who have driven a business from ground zero to a minimum of a million dollars in annual income
* someone(s) who knows how to build and run an international membership site with vast capabilities and features -- this means project management, web development, and multimedia technology skills
* marketers

Interested parties may contact me privately.

KB: See what I mean - a dynamo! This sounds intriguing Nancy.
If you could offer a word of advice to someone wishing to start a business in your field, what would you tell them?

NB: Just do it! Don’t wait until conditions are perfect, or until you know every last detail. You cannot know how it will work out until you start, anyway -- so get as prepared as you can, and find a way to begin no matter where you are.

Each step will lead you further, until you can see how to arrive where you hope to end up.

Ea
Posted on 01/26/05 at 16:15:17 by Kick the Email Habit
Category: Featured Weekly Interview

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